This form is for all affiliated society, sports club and other groups that are part of the University of Nottingham Students' Union who are running events.
This form should help you to plan and think through all the details of your event from set up, through to clearing away; health and safety considerations and budgeting.
The events process is in place to support and empower all student groups to run successful events. This form and any further documents requested are in place to enable the events team to effectively provide support to all affiliated groups, ensuring events are legally sound whilst developing the skill sets of all affiliated student groups.
Forms need to be approved by the Students' Union and the University of Nottingham and must be submitted in sufficient time for this to happen. Depending on the size and nature of your event we may ask you to provide us with additional information.
Please note that if your event involves serving food on campus you will not be able to complete this form unless you have a copy of the Public Liability Insurance and Risk Assessment from the food provider as you will be required to upload this.
Any form submitted less than 14 days before an event will NOT be approved.
If your event is a 'Large' event (i.e. expected attendance over 500 people; you need to sell large numbers of tickets; spending over £2,000) then we need this form filled out 2 - 4 months in advance.
If your event involves a guest speaker (i.e. not a University of Nottingham staff member or student) then you must fill the form out 21 days (3 weeks) before the event date. This is to comply with University rules which the Student Union must adhere to. PLEASE NOTE THE 3 WEEK RULE STILL APPLIES TO ONLINE GUEST SPEAKER EVENTS.
If you need help completing this form or in planning your event please contact the relevant member of staff:
(University Park based) Activites, Cultural & World Affairs, Sports Clubs, Student Led Projects, Campaign Groups, Media Groups and SRS Groups - Victoria Cameron: firstname.lastname@example.org
Courses & Careers groups (all sites), Networks, Hall Committees, NMA, SUPRA, Living out Committee, Sutton Bonington Societies / Sports Clubs, UNAD Societies / Sports Clubs, MEDSoc Societies / Sports Clubs and Postgraduate Groups - Victoria Cameron: email@example.com.
If you are planning a trip outside of Nottingham please complete the Trip Form (found here) and do not complete the event form. The trip form generates a ticket reference number to enable you to sell tickets.
Any generic event queries please email: firstname.lastname@example.org