This letter of understanding outines my professional role in helping you plan your destination wedding. It is my understanding that you will retain me as a Destination Wedding Specialist for your wedding.
Description of Services
As a Destination Wedding consultant my role includes:
Assist in choice of destination. Cover up to 3 locations and resorts and their wedding package inclusions.
Negotiate supplier group contract or group code to include discounts for all guests reservations.
Create a dedicated micro-site for the couple’s destination wedding, three page maximum, two rounds of edits included. Additional fees for pages and edits negotiated at time of services rendered. All copy content to be provided by couple. To be delivered to Bride and Groom 30 days after wedding date is booked with resort. A customized URL is available at your expense of generally under $50 for the year.
Secure wedding date, specific location within the resort, and explain legal destination marriage requirements.
Coordinate special events for the wedding party; welcome cocktail, excursion, rehearsal dinner, ceremony, and reception, etc.
Assist with wedding theme selection if needed.
Arrange all travel plans for guests attending. Round-trip air, Hotel Accommodations, Transfer to and from airport/hotel, Travel Insurance, Excursions, Payment Plans.
Coordinate honeymoon plans. *If located at different property than wedding day resort.
As the client, you will rely on me to work as many hours as may be reasonably necessary to fulfill my obligations under this agreement.
As an additional service, I am available for onsite coordination of wedding/travel services. Meaning that Create The Moment Travel would be onsite when your guests arrive, greet them and be sure that all details relating to the travel, their room needs, and the coordination with the resort for the travelers and the wedding is handled. This frees you up to enjoy your guests. This service is an additional $1500 for up to four days of onsite services, plus the cost of air and plus the cost of the resort stay, which may be able to be paid using free nights earned through the group. My attendance on site is strongly encouraged for any groups that have 12 rooms or more. You do not need to finalize this decision now, but it does need to be finalized no closer than 6 months to your arrival on the property.
Conditions
I understand that my role will be that of advisor and coordinator. You will make the actual selections of wedding components.
If litigation occurs, it occurs in Thurston County, Washington state and the winning party will be reimbursed for attorney and legal fees and court costs.
It is your responsibility to notify me of any changes in a timely manner. I shall not be held liable for any changes made by you.
I will use my professional judgment when taking action in regard to changes, weather, tardiness, nonperformance, etc. based on the situation, time limitations and/or your wishes.
I will work with you and the resort wedding coordinator as needed.
You will inform those coming to your wedding the importance of booking through me as the sole source of travel for your wedding. This is important because it also affects your group benefits which will only accrue for those who book through me. And the resort charges an additional fee charged per private event for anyone not booked through me to attend the event.
Payment
For my services you will pay $500 non-refundable deposit which IS applied to your final payment for travel. This payment is NON-REFUNDABLE under all circumstances – meaning that as long as we are working together on your destination wedding group, the fee is applied to your final travel payment, but if for some reason our relationship ends before final payment, the fee is non-refundable. After signing this document, you will be taken to a website where you will make the payment.
Term/Termination
This agreement will terminate automatically upon completion of the services required by this letter of agreement.
Changes/Cancellations
Any changes made to this letter of agreement must be made in writing and signed by all parties. You may cancel this agreement, in writing, for any reason, however the fee is non-refundable.
This service agreement only applies to destination wedding planning provided by Create The Moment Travel. This agreement does not represent Resort, Airlines and other wedding vendor’s services.
If your understanding parallels mine, please sign below
I wish you all the happiness in the world and look forward to working with you to make your destination wedding the most enjoyable and memorable experience of your life.